🗄️ Your invoices
In 30 seconds
- In the menu, Invoices (under Quotes) brings together all of your workshop's invoices.
- You search by number, order or customer, and filter by status, type, payment and date.
- Download invoices gets you a ZIP with all the ones that match your filters.
- Every invoice is kept in two copies, both in Germany.
The list
| Column | Description |
|---|---|
| Number | The invoice number, or Invoice draft if it hasn't been issued yet. |
| Type | Invoice or Credit note. |
| Issue date | When it was issued. |
| Customer | Who it's made out to. |
| Order | The number of the order it comes from. |
| Status | A single label: the payment of an issued one (Pending · due …, Overdue, Paid or Credited), or Draft, Issuing or Error if it isn't issued yet. |
| Total | In the invoice's currency; if it isn't your workshop's, with its equivalent (≈). |
Search: by invoice number, order number or customer (first name and surname, company, tax ID or email). Every word you type has to appear, regardless of order, capitals or accents.
Filter: by Status, Type, Payment and Issue date.
Each row has its button to download the PDF. Clicking the row opens its order on the Invoices tab, where everything else is done.
Downloading all your invoices
In the list's ⋮ menu, Download invoices gets you a ZIP with all the invoices that match your filters: all of them, not just the ones on the page you're looking at. Without filters, all of your workshop's invoices.
- Before downloading it tells you how many there are and how many are left out because they don't have a PDF yet (a draft, or one just issued that's still being archived).
- Each invoice comes with its PDF as it was issued and, if it carries an e-invoice (ZUGFeRD), with its XML next to it.
- The “PAID” copy isn't included: the legal document is the issued one.
- Up to 2000 at once; if there are more, narrow the dates and download them in several parts.
It's the way to take your archive with you, for example for your accountant or before closing your account. Keeping your invoices is your obligation: BolloPrint archives them while you have an account, and if you close it you have 30 days to ask us for a copy by email or through support.
Where they're kept
Every invoice you issue is kept in two copies, both in Germany:
| Copy | Kept by | Where |
|---|---|---|
| The issued invoice | The invoicing service that issues it | Germany |
| Your archive in BolloPrint (the one you download from the list) | BolloPrint | Germany |
Some countries ask you to tell the tax office where you keep your invoices when it isn't inside the country:
| Country | When |
|---|---|
| Sweden | Before you start invoicing |
| Czech Republic | Before you start invoicing |
| Norway | Before you start invoicing |
| Luxembourg | In the annual VAT return |
If your country is one of them, the activation wizard tells you. That notification is yours to make, with the details in the table above.